Privacy Policy related to the work of Center for Advanced Human Resource Education and Development Personal information The Center for Advanced Human Resource Education and Development (hereinafter referred to as the "Office") respects and is committed to maintaining the privacy of persons and entities who use the "System", a web-based operation system of the Office, (hereinafter referred to as the "User"). The Office will pay close attention to the management of the User's personal information, and follow the "Privacy Policy related to the work of Center for Advanced Human Resource Education and Development" (hereinafter referred to as the "Privacy Policy"). Our privacy policy We are committed to safeguarding the privacy of the User while providing our services. We pay close attention and operate the System based on the following basic policies 1. Basic policy All persons engaged in operations at the Office recognize that personal information is an important asset of the User, will comply with the personal information protection compliance program and will handle personal information accurately and safely. We will protect the information of the registered users and respond to their trust. 2. Compliance with laws and regulations The Office handles personal information based on the consent of the Users. This consent can be withdrawn at any time, and withdrawal of the consent does not affect the legality of the handling of personal information based on the consent before the withdrawal. In handling personal information, we will comply with the laws, guidelines, EU General Data Protection Regulations and this personal information protection policy regarding the protection of personal information, including the "Act on Protection of Personal Information Held by Independent Administrative Institutions, etc.". 3. Use and purpose of personal information The purpose of use of personal information is as follows. - Personal authentication for the System, an operating system of the Office (opt-in based system for young researchers and companies to interact with each other for the purpose of promoting the social installation of research by doctors at Hokkaido University) - Survey for statistical information on the number of registrants - Disclosure of personal information to the registered companies based on user consent - Recruitment of the participants to various events by e-mail - Disclose to event hosting university (essential information of event participant) - Opinions on improving the System, responses to inquiries 4. Management of personal information The Office will assign a person in charge of managing personal information (the Chief Administrator) and will strictly manage it so that it does not leak to third parties. We strive to protect personal information by implementing appropriate and reasonable security measures against the danger of unauthorized access from a third party or loss, destruction, falsification, leakage, etc. If you are a student at Hokkaido University, your personal information will be deleted 5 years after graduation. For a postdoctoral fellow with a fixed term or a doctoral researcher, your data will be deleted 5 years after resignation. 5. Outsourcing personal information processing The Office may outsource some or all of the personal information handling work. When consigning to an external party, the Office will select a consignee who is deemed to handle personal information properly (hereinafter referred to as "the business consignee") and enforce by negotiated contract proper personal information management, non-disclosure management, prohibiting re-consignment in consignment contracts, etc. 6. Provision of personal information The Office does not disclose or provide, without their consent, personal information to third parties other than the business consignee. However, this does not apply to the following cases: - Required by law - Requested from a public institution such as a court or police - Consent of the User 7. Respect for rights The Office respects the User's right to personal information and will take action within reasonable limits when asked for the following regarding the User's personal information. - Disclose - Correction - Deletion - Limit the handling - Objection to handling 8. Complaint to the supervisory body If the resident of the EEA complains about the handling of personal information of the University, a petition can be made to an agency that oversees the handling of personal information which exists within the EEA. 9. Implementation of safety measures Based on this personal information protection policy, the Office will prepare rules for the protection of personal information and will audit the execution status to better protect personal information. 10. EU Adequacy certification The university, which is subject to the Act on the Protection of Personal Information Held by Incorporated Administrative Agencies of Japan, is not subject to the decision of adequacy accreditation by the European Commission. 11. Contact Information You may contact s-cubic@synfoster.hokudai.ac.jp for inquiries regarding this privacy policy. May 1, 2022 Superior Skill Station, Center for Advanced Human Resource Education and Development Hokkaido University Appendix - The privacy policy regarding the work of Front Office for Human Resource Education and Development will be implemented from July 1, 2011. - The EU General Data Protection Regulations came into force on 25 May 2018. Due to the enforcement, we revised the privacy policy on May 1, 2019. - The name of the organization has changed as a result of the reorganization effective April 1, 2022. In accordance with this change, we revised the privacy policy on May 1, 2022. ================================ About security of Operation System for Center for Advanced Human Resource Education and Development (hereinafter referred to as "Hi-System") Security We protect the security of your personal information and password during transmission by using Secure Sockets Layer ("SSL") software, which encrypts the information you input on the Website. SSL may not work depending on PC, LAN network, browser setting or internet service provider. In the case you have a problem logging in, please change following setting. * Internet Explorer is recommended. Internet Explorer users: go to tools and click internet option. Choose the Advanced tab. Click SSL under Security. If you are using the browser other than Internet Explorer, please allow access of SSL v2 on TCP port 443. Terms of Service 1. Disclaimer of Warranties You assume all responsibility and risk for your use of Hi-System. Hi-System makes no representations or guarantees regarding the services and content of the sites. We may close the system without prior notice. In no event shall the Center for Advanced Human Resource Education and Development be liable for any non-direct damages whatsoever resulting from or arising under or in connection with services or the use or access to, or the inability to use or access, the sites and/or any document. 2. Registered Information Access to Hi-System is only allowed to individuals and company representatives who have registered in the system. Please safeguard your login ID and password. Please be sure to sign off and close the browser when you are finished using a shared computer. If you wish to delete registered information, please notify the Center for Advanced Human Resource Education and Development. We may contact you to verify your intention of using Hi-System continuously. If we do not receive a reply, we may delete user information from the system. Please be sure to update your contact information accordingly. 3. Prohibited Uses Do not undertake the following. - Infringe on copyright - Infringe on portrait right - Post inaccurate, false or misleading information - Post anything that is unlawful - Post anything that is not morally acceptable - Post anything that is harmful, offensive, discriminatory or exploits people in a sexual, violent or another manner - Promote a particular religion, endorse a particular political party, political agenda, political position or issue - Sell, promote or advertise products or services - Soliciting business - Interfere or disrupt Hi-System 4. Termination Any violation of these guidelines may lead to the termination of your account. We may report to law enforcement authority in the case we observe any violation mentioned above. Those who infringe copyright and other intellectual property rights may be sued or punished by law. *We may disclose personal information when we are required to do so by law, court order or other government or law enforcement authority. 5. Applicable Law This Privacy Policy complies with the Law of Japan. Any dispute between the user and the Center for Advanced Human Resource Education and Development regarding service or this policy will be handled at Sapporo District Court as the court of the first instance.

Confirmed the privacy policy